Which Are the Signs That You Need to Look for a New Office Space?

Have you ever wondered when it’s okay to relocate your headquarters? Here are some signs that your current office space is no longer suitable for your company and that a new space is needed.

1. International specialists say no room for growth, which means literally that there is no room for growth, but which in Romanian reality translates into the fact that employees are more and more crowded.

According to an ESOP analysis, an employee needs his own space on average of 10 sqm, in the case of a corporate office and eight sqm, in the case of an executive office, this is the rule. But in fact, the surfaces are decreasing more and more as the work teams increase.

Attention, however, if the surface of a workstation falls below 7sqm, it means that it is time to think about a new headquarters because you risk that the productivity of the employees will decrease and affect their health.

Apart from statistics, other signs in the company are that employees talk on the phone for professional purposes in kitchens, terraces, hallways, in inappropriate spaces, the reservation list for meeting rooms is cramped and cannot be honored for all applicants.

The exception is the hot desking offices, where the areas per workplace can be reduced below this quota. Still, they are compensated with more private spaces where calls can be made or conversations, meetings, etc. can occur without disturbing the activity of the whole team.

2. The current office does not reflect the company’s image, and it is not found in the organizational culture. For example, if you work with a team of young people who need to put in place visionary, dynamic and creative projects, and your business partners are from abroad, it is challenging to create an adequate working spirit for employees in a shabby office space.

It should also be taken into account that periodically, at least once every three years, it is necessary to invest in office design, even if it is only about sanitation and furniture change. If the price of this periodic refurbishment comes out too high for the expected result, it is time to look for another new space, which is well equipped and can even get a fit-out from the new owner’s negotiation.

3. You pay too much for your current office space

Periodically it is suitable for company managers to scan the real estate market and check the rents charged for similar office space. Why not, to upgrade the space, in terms of its quality and facilities, but at the same price.

In 2016-2017, it was an excellent time to find rental opportunities on the real estate market in Bucharest, because many new buildings are being built and the generated offer is of quality and at a rent level comparable to that of the existing buildings, which have fewer facilities. And when pre-leases are signed, the conditions are even better financially.

The wave of moves of large companies, such as Vodafone, Oracle, IBM, this mass upgrade, in turn, leads to the release of suitable spaces, which few could dream of two years ago as position and representativeness.

4. When conducting job interviews, you are asked about the work environment and the facilities offered to employees in the vicinity of the building, such as kindergartens, canteens, etc. The big international companies offer the employees service and a working environment, a community that develops around the office.

An employee can be retained longer in the company and through such facilities, which proves that they are essential to the company. This criterion came out in the first place in terms of reasons for choosing a new job among millennials in 2016.

It also matters that the new office building is as friendly as possible, provides as much natural light as possible, and have exceptional facilities through which everyone can adjust their lighting and heat/air conditioning at their workstation to have common spaces. Where to interact, but also private spaces where you can rest or relax (like game rooms, restrooms).

And, why not, to come to the office or enter a meeting room with joy. If you do not have such benefits, it won’t be easy to hire well-trained new people and keep them in the company. It is best to rent an office in a building that offers these facilities inside or in the immediate vicinity.

ESOP Consulting helps you find the perfect office building for you and your team. The real estate offers presented on our website are selected based on demanding quality and efficiency criteria:

If you would like more information about the office spaces for rent in Bucharest, please contact the ESOP team by filling this brief form, or by phone (+4) 0723.26.61.97 or (+4) 021.528.04.40. We’ll promptly answer your inquiry!


Alexandru Petrescu

Founding Managing Partner of ESOP Consulting | CORFAC International with 20 years of experience in real estate consulting and entrepreneurship.

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